Planning a successful Florida meeting or business conference is not something that happens overnight. Even after you’ve made the decision to book your event at The Renaissance Resort at World Golf Village – the largest hotel and Florida conference center between Atlanta and Orlando – there are still sponsors to gather, speakers to engage and a world of other matters to address. Here are some things to keep in mind.
First, never assume you can handle all the details yourself. As a conference planner, you should make a complete list of everything that must be done and create a planning committee to help you cover all the bases. Naturally, the staff at The Renaissance Resort at World Golf Village will help you with all the arrangements and planning here at our world-class meeting hotel and Florida conference center.
Make sure each committee member has specific tasks to accomplish. Each task should be prioritized and have a delivery date to ensure that your Florida conference center event is properly organized. With each member responsible for specific items, there is less chance of being overwhelmed as the date for your Florida event approaches.
Provide exhibitors for the Florida Conference Center with detailed instructions and guidelines well in advance. The staff at The Renaissance Resort at World Golf Village will provide you with a simple schematic that indicates where each exhibition booth can be set up, along with information on where to ship the materials and where to pick them up on the day they arrive. This will save everyone a lot of headaches when they arrive at our 40,000 sq. ft. St. John’s Florida Conference Center.
When the planning is done efficiently, it is relatively easy for your organization to host a successful Florida event or business conference. By planning ahead, delegating tasks to an able committee, and processing action items in a logical manner, you are sure to keep the conference planning process manageable. For more information about holding your Florida meeting or conference at The Renaissance Resort at World Golf Village, please visit www.worldgolfrenaissance.com/meetings or call 904-940-8000.